UPDATED JULY 2024

Purpose

HealthierHere is committed to the lawful, fair, and transparent processing of personal data.

This notice is intended to help you understand what personal data we collect, why, when we use it, and how we store and protect it, as well as how to manage communications from us and exercise other rights you may have to your personal data. We may update this notice to reflect changes in our practices and applicable law. If we make a substantial or material update, we will post a notice on our sites and tools.

When this notice applies

Our sites

This notice applies to personal data we collect electronically through this website and any of our other websites, social media profiles, and electronic forms and surveys. With respect to personal data processed through our sites and tools, we are the controller responsible for your personal data.

Supplemental privacy notices

This notice may be supplemented by a supplemental privacy notice applicable to a particular interaction with us, which may be made available to you separately. We will tell you when a supplemental privacy notice applies.

Links to third-party sites

This notice does not apply to any third-party applications, integrations, or websites that may link to, or be accessible from, our sites and tools. We are not responsible for any of the content, features, functionality, or privacy practices of such linked third-party applications, integrations, or websites. The data collection and use practices of any linked third-party application, integration, or website will be governed by that third party’s applicable privacy notice, statement, or policy, and its terms of use. We encourage you to read them.

What data we collect about you

Data you provide about yourself

We collect your personal data when you voluntarily provide it to us. For example, you may give us: your email address and areas of interest if you choose to receive newsletters, updates, or other information from us; your contact information, and any other personal data you choose to include, if you email or contact us through our sites and tools; and any personal data contained in, or included with, any proposal documents, social media posts, articles, feedback, comments, responses, messages, or other data or content you submit via our sites and tools. Please do not disclose more personal data than is necessary.

It is always your choice whether to provide this personal data. However, some personal data must be provided to enable certain functions of our sites and tools or enable you to participate in certain activities or events (such as to sign up for a newsletter, apply for a job, or register to participate in one of our events), so the decision not to provide such personal data might limit or eliminate such functions or your ability to participate in those activities or events.

Data we collect automatically, including cookies, pixels, and similar technologies

We may collect some personal data automatically. For example, when you visit our sites and tools, we may collect your Internet Protocol (“IP”) address, Internet service provider (“ISP”) information, and browser type and language. We also may use cookies, pixels, and similar technologies to collect data about your interaction with our sites and tools, including, for example, referring webpage, pages visited on our sites and tools, and crash data.

How we use your data

Purposes

Generally, we may use your personal data to:

• send you information about our organization, activities we support, and the issues we care about related to your interactions with us or our sites [for our legitimate interests];
• send you publications, newsletters, and updates that you have explicitly or expressly chosen to receive [with your consent];
• review and respond to any proposal documents, reports, deliverables, comments, responses, messages, or other data or content you submit when applying for funding and/or partnership opportunities, reporting on contract deliverables, or conducting contracted activities [for our legitimate interests and/or to enter/perform a contract with you];
• review, analyze, and respond to any feedback, comments, responses, messages, chats, photos, videos, or other data or content you submit via our sites [for our legitimate interests and/or with your consent];
• administer and inform our organizational strategies and activities [for our legitimate interests];
• administer, safeguard, and improve our sites and tools, systems, facilities, events, and other business operations [for our legitimate interests];
• protect our rights and the safety of others [for our legitimate interests];
• contribute to our archive of information in the public interest [for our legitimate interests]; and/or
• comply with applicable law, court order, subpoena, or legal process served on us [to comply with legal obligations].

Additional purposes

Additional purposes for using your personal data are, or will be, described in a supplemental privacy notice applicable to our engagement with you.

How we store and protect your data

Storage and Access

HealthierHere utilizes data storage methods in accordance with applicable law. We may also allow employees and contractors to access personal data as provided in this notice. We will ensure your legal rights and protections are protected by requiring that our employees and contractors protect personal data in accordance with applicable law.

Storage period

We will store your personal data until it is no longer needed to fulfill the purpose(s) for which it was collected or as otherwise required or permitted by law. After such time, we will either delete or anonymize your personal data or, if this is not possible, we will securely store your personal data and isolate it from any further use until deletion is possible. We may dispose of any data at our discretion without notice, subject to applicable law.

Protection

As the transmission of data via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our sites and tools and any such transmission is at your own risk. However, we maintain appropriate technical and organizational measures to reasonably prevent unauthorized disclosure of, or access to, personal data. We limit access to personal data and require that employees authorized to access personal data maintain the confidentiality of that data. We hold our contractors to at least the same data privacy and security standards to which we hold ourselves.

Manage communications from us

Generally, newsletters, updates, and other bulk or auto-generated emails from us will include a link to unsubscribe or manage your subscription preferences directly. If you do not wish to receive such promotional communications from us, you can opt out at any time by following the instructions contained in the communications themselves. If you opt out of receiving these promotional communications, please note that we reserve the right to send you certain communications relating to our sites and tools, including administrative messages. Unless otherwise required by applicable laws, we do not offer you the opportunity to opt out of receiving those communications.

Exercise your rights

To the extent provided by applicable laws, you may have the right to obtain confirmation that we hold personal data about you; access, correct, or delete your personal data; withdraw any consent you previously provided to us; object to or restrict our processing of your personal data in any other context; deactivate, block, anonymize, or delete personal data as appropriate; or request and receive a copy of the personal data you have provided us and to transmit this data to a third party. To exercise any of these rights that you are not able to do directly, please contact us.

Cookies and similar technologies we may use

Cookies

Our sites and tools may use cookies, which are small text files stored on your computer or device when you access a website. More information about cookies is available at www.aboutcookies.org. We may use cookies to: (1) allow you to use the sites without having to re-enter your user name and password; (2) understand how you engage with the sites and to enhance or personalize your experience, including across devices; (3) monitor the site usage; (4) manage the sites; and (5) improve the sites and our services.

Click-through URLs

If you “opt in” to receive newsletters, updates, or other information from us, our emails may use a “click-through URL” linked to content on our sites and tools. When you click one of these URLs, they pass through a separate web server before arriving at the destination page on our sites and tools. We use this click-through data to help us understand how recipients respond to, or interact with, our emails.

Third-party analytics services

We use third-party analytics services, including Google Analytics and others, to collect information about your use of our sites and tools and enable us to improve our sites and tools. You can learn about Google’s practices by going to www.google.com/policies/privacy/partners. Google Analytics and other third-party analytics services use cookies and similar technologies to collect information about use of our sites and to report trends to us, without identifying individuals to us. We use this information to see the overall patterns of usage on our sites and tools, help us record any difficulties you have with our sites and tools, and tell us whether our communication efforts are effective.

Social media and video sites

If you choose to share our digital content through social networks, such as Facebook and LinkedIn, or to watch a video posted to a third-party media site (such as YouTube), you may be sent cookies from these third-party websites. We do not control the setting of these cookies, so please check the third-party websites for more information about their cookies and how to manage them.